Through integration with Google Calendar/Microsoft Outlook, Notta empowers you to swiftly initiate meeting transcriptions, thereby boosting your productivity and efficiency at work.
Contents
How to transcribe an in-person meeting?
1. Events that are scheduled for today in your connected Google/Outlook Calendar will be displayed in 'Today's Events'. By clicking the calendar icon on the right side, you can choose the calendar you want to display there.
*Please note that all-day events will not be synchronized, and only the events of which the scheduled time has not yet passed will be visible.
2. Click the blue microphone icon in the bottom-right corner of the event, and the real-time recording & transcription via a physical microphone will begin. Click the transcribing event and you will be redirected to the detail page.
3. The transcript will be generated in real-time. Click [॥] to pause or resume the recording. Click [■] to stop the recording.
4. You will be able to confirm the completed transcript in 'Recent Recordings'.
How to transcribe an online meeting?
1. Online meetings that are scheduled in your connected Google/Outlook Calendar will be displayed in 'Upcoming Meeting Events'.
*Please note that all-day events will not be synchronized, and only the meetings in the next 14 days with invitation links from Zoom/Google Meet/Microsoft Teams included will be visible.
2. Select the default language for transcription. If you want to change the calendar that is being displayed, click the calendar icon.
3. If you click the gear icon, you will be redirected to the settings page for Notta Bot and Auto-join.
■ Settings for Notta Bot
▐ Click the [🖊️] icon to enable editing for your Bot's name.
▐ If you enable [Show recording notification poster], all participants will be notified that the meeting is being recorded.
▐ If you enable [Online meeting video recording], the meeting will be recorded as a video.
*Google Meet does not currently support custom bot names.
■ Settings for Auto-join
▐ If you enable [Auto-join calendar events], Notta Bot will automatically join the specified meetings and start transcription.
▫ If you select [All meetings], Notta Bot will automatically join all the meetings that are scheduled in your connected calendar.
▫ If you select [Only meetings that I own], Notta Bot will only join the meetings whose organizers are the same as the owners of your connected calendars.
Tips:
① After global settings, you can still individually change the auto-join settings for specific meetings on the 'Upcoming Meeting Events' page.
② You may be unable to enable auto-join for meetings that are expected to begin within 10 minutes.
③ If multiple members in the workspace enable auto-jon for the same meeting, the first person who enables the auto-join will become the creator of the transcript, while others will be granted 'Full access'.
4. If you don't want to use the global settings, or want to individually change the auto-join settings for specific meetings, go to 'Upcoming Meeting Events', and then switch the toggle on/off beside your target meeting to enable or disable auto-join.
5. When the meeting begins, Notta Bot will automatically join the meeting and start transcription. If you click the transcribing meeting, you will be redirected to its detail page.
6. The transcript will be generated in real-time. If you want to end the recording and transcription, click [■].
5. You will be able to confirm the completed transcript in 'Recent Recordings'.