Editing transcripts is a crucial step in the transcription process that allows you to refine and polish the transcribed text. In this guide, we will explore various techniques and tools to effectively edit transcripts using Notta.
Contents
Review Audio and Transcript
Audio Playback Operations
- Playback speed: Increase the playback speed to accelerate the audio progress. Simply click on the "1x" option located to the left of the playback button. You have the flexibility to choose a speed ranging from "0.5x" to "3x".
- Skip silence: If encountering sections of silent or blank audio, you can skip over them by enabling it.
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Position-based playback: Use the audio bar to navigate and play the audio from specific positions. By dragging the audio bar, you can quickly locate and play the desired sections of the audio.
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Skip forward or backward by 3 seconds：You can click the forward button to skip ahead by 3 seconds or click the backward button to go back to the previous 3 seconds of the audio.
Find and Replace
By utilizing the search and replace functions, you can efficiently locate specific keywords or phrases and make bulk corrections throughout your document or text.
1. Click on the "Search" icon in the upper right corner.
2. Enter the keyword you want to search for, and the matching words will be highlighted.
3. To make bulk corrections, enter the text in the "Replace" field, and click "Replace All" or "Replace" to complete the replacement.
Add Tags
While listening to the audio, you can mark important sections to highlight key points. This allows you to easily identify and reference them during playback.
To add a tag to a specific section or block, position the cursor over it, then click on “Add notes”.
Keyboard Shortcuts
Take advantage of keyboard shortcuts to streamline operations and improve efficiency. To view the keyboard shortcuts available for editing, click on the icon located in the bottom right corner.
Hide Timestamps
Hiding timestamps removes the display of time indicators within the transcript, providing a cleaner and distraction-free reading experience.
Click [···] in the upper right corner and switch on the [Hide timestamps] toggle to hide timestamps.
Edit the Transcript
Edit Speakers
When speaker identification is enabled, the names of speakers are usually displayed as "Speaker 1," "Speaker 2," and so on. You can use the speaker editing feature to batch replace these default names with actual names. Here are the specific steps:
1. Click on the speaker you want to edit, such as "Speaker 1."
2. Enter or select the correct name for the speaker, such as "Linda."
3. When you click "Replace name in all blocks of this speaker," the system will replace all occurrences of the same name in the transcript. For example, it will replace all instances of "Speaker 1" with "Linda."
4. If you click "Replace name at the current block," only the name in the clicked block will be modified, while the names in other blocks will remain unchanged.
Correct the Transcript
1. Hover over the text you want to edit and click it to enable editing.
2. If you see "Already saved" in the top left corner, it means that the edits are automatically saved.
3. To modify the recording's title, click on the title and make the changes. The modifications will be automatically saved, eliminating the need for manual saving.
Insert Pictures
Inserting pictures to a transcript enhances the audio experience by including relevant visual content. This feature is useful for incorporating presentation slides, diagrams, or other visual aids that complement the audio and improve understanding.
2. The inserted picture will be displayed at the bottom of the block.
Automatic Correction
When the audio is unclear, the automatic correction feature may help identify and flag those sections for further review or clarification.
Toggle on the "Automatic correction" option to enable automatic correction. Text containing potential errors will be highlighted with a red underline. You can either toggle off the option or click "Dismiss" to hide the underlines.
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Add Notes
Adding notes to specific sections allows you to include additional comments, insights, or reminders related to the audio content.
1. Click on the desired section to add a note.
2. Enter your note and click anywhere on the screen to save it.
3. Click on the "Notes" icon in the upper right corner to show or hide the tag list.
4. To modify a tag, hover over it and change its type, or click the "︙" button to delete the tag.