Notta lets you assign a different level of access to every person or group you share the file with. This is helpful when:
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You only want a few people to edit the transcripts, and the rest of the Team Workspace members can view the transcripts.
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You only want certain members of the Team Workspace to access the files.
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You want someone to have full access to certain files.
You can edit the permissions of a group of a member when you invite someone to the file or click on the Share button. On the right-hand dropdown menus, you can select the level of access from one of the below.
- Full access: View and edit the recordings/transcriptions in the folder. Share the folder with others.
- Can edit: View and edit the recording/transcription.
- Can view: Can only view the recording/transcription.
- No access: Can not access the folder/recording/transcription.
Permission | Create | View | Edit | Share | Export | Edit Permission |
---|---|---|---|---|---|---|
Full access | Y | Y | Y | Y | Y | Y |
Can edit | Y | Y | Y | Y | N | N |
Can view | N | Y | N | N | N | N |
No access | N | N | N | N | N | N |
Comparison Table of Different Roles in Team Workspace
Type | Operation | Member | Admin | Owner | Notes |
---|---|---|---|---|---|
Recordings & Folders | Record & transcribe audio with Chrome Extension | The recording will be saved in the public folder. | |||
Record & transcribe a real-time conversation | Depends on the member’s permission to the folder | ||||
Transcribe imported audio/video files | Depends on the member’s permission to the folder | ||||
Transcribe online meeting with Notta Bot | Depends on the member’s permission to the folder | ||||
Creating Folders | Y | Y | Y | ||
Move recordings to trash | Y | Y | N | ||
Restore recording | Y | Y | N | ||
Billing Management | Cancel Subscription | N | N | Y | |
Reduce or add seats | N | N | Y | ||
Feature | Export audio | Only those with Full access to the recording can export audio. | |||
Export file | Only those with Full access to the recording can export files. | ||||
Export to Notion | Only those with Full access to the recording can export to Notion. | ||||
Auto Correction | Only those with Full access and Can edit permission to the recording can enable auto correction. | ||||
Edit Speaker’s Info | Y | Y | Y | Only those with Can edit permission to the recording can edit speaker’s info. | |
Translate the transcript | Y | Y | Y | Only those with Can edit permission can use the translation feature. | |
Adjust playback speed | Y | Y | Y | ||
Hide timestamp | Y | Y | Y | ||
Skip silence | Y | Y | Y | ||
Member Management | Delete a member | N | Y | Y | |
Add a member | N | Y | Y | ||
Change member’s role to Admin | N | Y | Y | ||
Add or delete member group | N | Y | Y | ||
Add or delete a member in a group | N | Y | Y | ||
Delete workspace | N | N | Y | ||
Transfer owner | N | N | Y | ||
Team Workspace Management | Change Team Workspace name | N | Y | Y | |
Add Team workspace icon | N | Y | Y | ||
Recover deleted files | N | Y | Y | ||
Empty trash | N | Y | Y | ||
Personal Account Management | Delete account | Y | Y | Y |
Comparison Table of Different Permission
Type | Operation | Full access | Can edit | Can view | No access |
---|---|---|---|---|---|
Recording | View recording details(include transcription, notes, translation) | Y | Y | Y | N |
Edit recording title | Y | Y | N | N | |
Edit transcript | Y | Y | N | N | |
Delete/Add Notes | Y | Y | N | N | |
Change Type of Notes | Y | Y | N | N | |
Edit Notes | Y | Y | N | N | |
Edit Speaker’s name | Y | Y | N | N | |
Create Speaker | Y | Y | N | N | |
Edit Permission | Y | N | N | N | |
Share the recording online | Y | N | N | N | |
Move to trash | Y | N | N | N | |
Combine blocks | Y | Y | N | N | |
Export transcripts | Y | N | N | N | |
Export audio | Y | N | N | N | |
Export to Notion | Y | N | N | N | |
Check translation | Y | Y | Y | N | |
Translate transcript | Y | Y | N | N | |
Check auto-correction | Y | Y | Y | N | |
Folder | Create folder | Y | Y | Y | N |
Check recording in the folder (transcripts, Notes, translation) | Y | Y | Y | N | |
Edit folder’s name | Y | Y | N | N | |
Create a recording in the folder | Y | Y | N | N | |
Invite members to collaborate on a folder | Y | N | N | N | |
Delete folder permanently | Y | N | N | N | |
Permission Management | Invite other team members to collaborate | Y | N | N | N |
Change permission to No Access | Y | N | N | N | |
Change permission to View | Y | N | N | N | |
Change permission to Edit | Y | N | N | N | |
Change permission to Full Access | Y | N | N | N | |
Remove access | Y | N | N | N |