Notta lets you assign a different level of access to every person or group you share the file with. This is helpful when:
-
You only want a few people to edit the transcripts, and the rest of the Team Workspace members can view the transcripts.
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You only want certain members of the Team Workspace to access the files.
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You want someone to have full access to certain files.
You can edit the permissions of a group of a member when you invite someone to the file or click on the Share button. On the right-hand dropdown menus, you can select the level of access from one of the below.
- Full access: View and edit the recordings/transcriptions in the folder. Share the folder with others.
- Can edit: View and edit the recording/transcription.
- Can view: Can only view the recording/transcription.
- No access: Can not access the folder/recording/transcription.
| Permission | Create | View | Edit | Share | Export | Edit Permission |
|---|---|---|---|---|---|---|
| Full access | Y | Y | Y | Y | Y | Y |
| Can edit | Y | Y | Y | Y | N | N |
| Can view | N | Y | N | N | N | N |
| No access | N | N | N | N | N | N |
Comparison Table of Different Roles in Team Workspace
| Type | Operation | Member | Admin | Owner | Notes |
|---|---|---|---|---|---|
| Recordings & Folders | Record & transcribe audio with Chrome Extension | The recording will be saved in the public folder. | |||
| Record & transcribe a real-time conversation | Depends on the member’s permission to the folder | ||||
| Transcribe imported audio/video files | Depends on the member’s permission to the folder | ||||
| Transcribe online meeting with Notta Bot | Depends on the member’s permission to the folder | ||||
| Creating Folders | Y | Y | Y | ||
| Move recordings to trash | Y | Y | N | ||
| Restore recording | Y | Y | N | ||
| Billing Management | Cancel Subscription | N | N | Y | |
| Reduce or add seats | N | N | Y | ||
| Feature | Export audio | Only those with Full access to the recording can export audio. | |||
| Export file | Only those with Full access to the recording can export files. | ||||
| Export to Notion | Only those with Full access to the recording can export to Notion. | ||||
| Auto Correction | Only those with Full access and Can edit permission to the recording can enable auto correction. | ||||
| Edit Speaker’s Info | Y | Y | Y | Only those with Can edit permission to the recording can edit speaker’s info. | |
| Translate the transcript | Y | Y | Y | Only those with Can edit permission can use the translation feature. | |
| Adjust playback speed | Y | Y | Y | ||
| Hide timestamp | Y | Y | Y | ||
| Skip silence | Y | Y | Y | ||
| Member Management | Delete a member | N | Y | Y | |
| Add a member | N | Y | Y | ||
| Change member’s role to Admin | N | Y | Y | ||
| Add or delete member group | N | Y | Y | ||
| Add or delete a member in a group | N | Y | Y | ||
| Delete workspace | N | N | Y | ||
| Transfer owner | N | N | Y | ||
| Team Workspace Management | Change Team Workspace name | N | Y | Y | |
| Add Team workspace icon | N | Y | Y | ||
| Recover deleted files | N | Y | Y | ||
| Empty trash | N | Y | Y | ||
| Personal Account Management | Delete account | Y | Y | Y |
Comparison Table of Different Permission
| Type | Operation | Full access | Can edit | Can view | No access |
|---|---|---|---|---|---|
| Recording | View recording details(include transcription, notes, translation) | Y | Y | Y | N |
| Edit recording title | Y | Y | N | N | |
| Edit transcript | Y | Y | N | N | |
| Delete/Add Notes | Y | Y | N | N | |
| Change Type of Notes | Y | Y | N | N | |
| Edit Notes | Y | Y | N | N | |
| Edit Speaker’s name | Y | Y | N | N | |
| Create Speaker | Y | Y | N | N | |
| Edit Permission | Y | N | N | N | |
| Share the recording online | Y | N | N | N | |
| Move to trash | Y | N | N | N | |
| Combine blocks | Y | Y | N | N | |
| Export transcripts | Y | N | N | N | |
| Export audio | Y | N | N | N | |
| Export to Notion | Y | N | N | N | |
| Check translation | Y | Y | Y | N | |
| Translate transcript | Y | Y | N | N | |
| Check auto-correction | Y | Y | Y | N | |
| Folder | Create folder | Y | Y | Y | N |
| Check recording in the folder (transcripts, Notes, translation) | Y | Y | Y | N | |
| Edit folder’s name | Y | Y | N | N | |
| Create a recording in the folder | Y | Y | N | N | |
| Invite members to collaborate on a folder | Y | N | N | N | |
| Delete folder permanently | Y | N | N | N | |
| Permission Management | Invite other team members to collaborate | Y | N | N | N |
| Change permission to No Access | Y | N | N | N | |
| Change permission to View | Y | N | N | N | |
| Change permission to Edit | Y | N | N | N | |
| Change permission to Full Access | Y | N | N | N | |
| Remove access | Y | N | N | N |