In Notta, you can organize and efficiently manage your created transcription data and recordings using folders. By utilizing the folder feature, you can easily find your files and keep your workspace organized.
This guide explains the basic management methods, including how to create folders, edit folder names, delete folders, and move files and folders.
Prerequisites for using this feature
Plan: Available on all plans
Role: Any role with Can edit or higher permissions
Platform: Notta Web, Notta Mobile App*
* Some features are unavailable or limited in the Notta mobile app.
Create a folder
- Click All Records in the sidebar.
- When you are on the All Records page, you can create a top-level folder by clicking on the + Create New Folder option on the right side. Enter the desired folder name (required) and the members to collaborate (optional) and click Create.
To create a subfolder within a specific folder, navigate to the desired folder and click on + Create new folder . Enter the desired name for the subfolder and click Create to create the subfolder within the current folder. - If you are a Business or Enterprise user, you can also set folder permissions before creating the folder. By default, the permissions are set to allow only the creator to access the folder.
Notta Mobile App
- Tap the icon in the upper-right corner of the Home screen.
Enter the folder name and tap Done to create the folder.
Edit the folder name
Hover over the folder, click the Rename icon, enter the new folder name, and click Save to save the changes.
Notta Mobile App
- Long-press the folder you want to rename.
tap Rename, enter the new name tap Done to confirm.
Delete a folder
- Select the folder(s) you want to delete.
■ For single folder, click on the More icon→Move to Trash.
■ For multiple folders, either check the checkboxes next to each folder or use the "Select All" option. Then click on the Move to Trash. - Click Move to Trash to confirm the deletion. Recordings that stored in the deleted folder will be moved to the Trash.
- To permanently delete folders or records, go to the Trash section, click the All types option to select all the folders, and confirm the deletion by clicking Delete Permanently in the pop-up message.
Notta Mobile App
- Long-press the folder you want to delete.
- Tap Delete in the bottom-right corner. A confirmation screen saying “Delete Record” will appear.
Tap Delete again to remove the folder. All recordings stored in the folder will be moved to the Trash.
Organize recordings in folders
Note: After the move, the permissions of the files will inherit the permission settings of the moved folder.
- Go to the detail page of your recording and click Move to > Move to folder.
- Choose your target folder or create a new one, then click Move.
- You can also move multiple recordings to another folder at once by selecting them individually from the homepage.
Notta Mobile App
- Long-press the file or folder you want to move. You can also select the checkmarks to move multiple files at once.
- Tap Move to in the bottom-left corner.
- Select the destination folder you want to move the items to.
Tap Move here at the bottom to complete the move.