Scheduled Tasks

Prerequisites for using this feature
Plan: Available on all plans
Role: Available to all roles (task limit: 5 tasks per seat)
Platform: Notta Brain (Web)

What are Scheduled Tasks?

Scheduled Tasks let you set up recurring AI prompts that run automatically on a schedule — daily, weekly, or monthly. Results are delivered to your email, Slack, or LINE, and saved as Sessions you can continue chatting with.

No device needed — your tasks run in the cloud around the clock.

💻 Web Instructions

Create a Scheduled Task

1. Go to Notta Brain (app.notta.ai/brain).
2. In the left sidebar, click Scheduled tasks.
3. Click New schedule in the top-right corner.
4. In the Create scheduled task dialog, fill in the following:
   • Task name — Enter a name for your task.
   • Prompt — Enter the prompt you want to run. You can also click Try a template to use a pre-made prompt:
     • Daily AI news digest
     • Weekly meeting decisions & action items
     • Weekly sales insights report
   • Web search toggle (Optional) — When enabled, Notta Brain searches the web for up-to-date information. Enabled by default.
   • Repeats — Choose a frequency: Daily, Weekly, or Monthly.
     • For Weekly: select a day of the week (default: Monday at 09:00).
     • For Monthly: select a day of the month (default: 1st at 09:00).
   • Notice (Optional) — Choose where results are sent: Email (default), Slack, or LINE.
5. Click Save.

💡 Tip: Scheduled tasks use a randomized delay of several minutes for server performance.

Choose a Notice Way

• Email — Results are sent to your registered email address.
• Slack — Select a channel from your connected Slack workspace. If Slack is not connected, you'll be guided to authorize it inline.
• LINE — Results are sent to your Notta-kun private chat. If LINE is not connected, you'll be guided to authorize it inline.

⚠️ If your Slack or LINE connection is lost, results will automatically fall back to email delivery.

Run a Task Immediately

1. Go to Scheduled tasks in the sidebar.
2. Find the task you want to run.
3. Click Run now on the task row or in the task Details page.

💡 Tip: Run now does not affect the next scheduled execution time.

Pause and Resume a Task

• To pause: Open the task and click Pause. The task status changes to Paused.
• To resume: Click Resume. The task returns to Active status and resumes its schedule.

Edit a Task

1. Click on a task to open its Details page.
2. Click the Edit icon to open the Edit scheduled task dialog.
3. Modify any fields and click Save.

💡 Tip: If you change the schedule, the next execution time is recalculated immediately.

Delete a Task

1. Open the task Details page.
2. Click the Delete icon.
3. Confirm the deletion.

⚠️ Are you sure you want to delete this task? This will permanently delete the task and stop any future runs. Past execution Sessions are preserved.

View Execution History

1. Click on a task to open its Details page.
2. Scroll to Execution History to see all past runs.
3. Each entry shows: timestamp, Status (Succeeded / Failed / Interrupted), and a link to the full Session.

📱 App Instructions

On iOS and Android, you can view Sessions generated by Scheduled Tasks in your Session list.

Scheduled Task Sessions are marked with a dedicated icon and a Scheduled Task label.

Creating, editing, or managing tasks is only available on the web (app.notta.ai/brain).

⚙️ Settings & Options

• Task name: Required. Maximum 100 characters.
• Prompt: Required. Maximum 50,000 characters. Character count is displayed in real time.
• Repeats: Daily / Weekly / Monthly.
  • Daily: runs every day at the specified time.
  • Weekly: runs on the selected day each week (e.g., "Weekly on Monday at 09:00").
  • Monthly: runs on the selected day each month (e.g., "Monthly on day 1 at 09:00"). If the day doesn't exist (e.g., 31st in February), it runs on the last day of the month.
• Time: 24-hour format, selectable in 5-minute increments.
• Web search: Toggle on/off. When enabled, Notta Brain searches the web for up-to-date information.
• Notice: Email / Slack / LINE (mutually exclusive — only one channel per task).

❓ FAQs